It is that time of year, when professors are writing students letters of reference for graduate school. Just a few words of advice to students: Be organized and patient.

1. Ask professors weeks before the letters are due.

2. Provide us all the information we need.

This includes~ Who, What, Where, and When, Fill out all necessary forms. Really organized students provide me a Word or Excel file with the schools, deadlines, and any additional information.

I ask for a copy of your letter of intent and cv/resume. I might even meet with you and ask what your motivation is for continuing your education.

3. Remind us. Send an email a few days before a due date. Do not feel like you are pestering–these email reminders are great.

4. Thank us. This can be an email or a note. It’s not necessary to do more. Remember that your tenure line faculty actually get paid to mentor and do things like write letters. Keep in mind that part-time faculty do not get compensated for this extra work. Remember to thank them profusely–a card, bottle of wine or a face to face thank you is nice.

Good luck with this process!