Busy is Hard to Unlearn: Having It All

An article in the Globe and Mail that discussed how students today don’t really take a Summer break gave me pause. If you search the Globe and Mail’s site for students + busy lots of articles are found–including the one that I shared. While the article is dated, the sentiment is important as we get through the first month of a new year.

Once I was in high school I found a love for running and spent my Summers training for Cross Country and Track Seasons, but I also took the occasional Summer School class up at Mt. SAC. I was also enrolled in some Honors and Advanced Placement courses, so by the time I graduated I had more than the first term of college courses completed. While in university I also took Summer School and ultimately graduated with my BA in Women’s Studies and Minor in Political Science in 3.5 years. Yes, you read that right.

I was a first generation college student and the eldest of 5 kids. College wasn’t really about having the time of my life and finding myself (well, I did a little of this), but was about being  busy and serious to get it done. I had my family to think of and how they would help all five of their kids go to college or university. Three of us have degrees and the two others took some coursework, but never completed to earn the four year degree. Two of us have multiple advanced degrees.

The crux of this post, though, is the article about teenagers not having Summers today. I can recall being in middle school and getting bored after one month and I was ready to return to my school schedule. I was a good, focused student. Today, though, I am a workaholic and not saying this out of pride, but just sheer honesty. I work hard and I love my job, but I have to remind myself that I am not my job. I say this, as I want to be a good example to my own teen and her little sister. I want them to have a Summer and decompress from the busy school term that is filled with classes, competitive swimming, piano lessons, and more.

What does it mean to be so busy? What does it mean to have it all? Yes, I’ve linked to the now infamous NYT and Atlantic articles. What some of this means is that it’s getting harder to relax. I’ve blogged previously about the electronic umbilicus between me and my gadgets. I’ve also blogged about Breaking Up with Foursquare. I’m mindful of my work balance issues and trying hard for better balance. But, I also know that my Type A personality is at work, and I work in a field where my job is not the traditional 9-5 gig. I always have a project to work on, a chapter to revise, or journal article to write. And, I need to say “no” more.

It’s no wonder that during my first week of vacation I was at the office three days for meetings. Meetings planned months in advance with four or more people and our busy schedules meant that we could only find time in July–my month off. The second week of my vacation I was also at work three times. Each time I came into work the wonderful, Graduate Secretary smiled and me and said, “Now, I thought you were on vacation?” I love her to death for her humor and support! It’s work for me to relax and I’m trying to get better, as I don’t want to pass on this attribute to my daughters.

This third week, on Monday I met with some mentees and I’m finally ready to get to my own projects and writing! But, as any of us working in higher education knows, there is still work to be done on courses and other work related stuff during the month off. This post is the first in a series thinking about what it means to be busy or attempt to have it all. I think I just about have it all, but it means that I’m busy. Cue the big sigh.

Time Management: Todoist and Other Tools

A new year is here. I’m updating this post. Which apps are you using for time management or productivity? I’m still using Todoist.

I have previously blogged about how much I enjoy my job and offered advice for students and others about time management. Like most people I am juggling multiple deadlines, projects, and trying hard to get stuff done. How I have done this over the years has varied. Last Fall, I downloaded a few apps that worked like glorified lists and some were useful and fun.

A fun app that I used for a short period of the Winter was Carrot. This app gamified my productivity and rewarded me with praise when I accomplished lots and punished me with insults, when I fell behind. Of course, I wanted the accolades and not the missives from Carrot. I see that there is a Carrot exercise app, but I have not interest in that. I have since deleted Carrot, as it was not really an effective app for my use at work.

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My productivity changed drastically by my immersion with Todoist. At first I was using lightly; however, I started to increase my use as I got more busy with the demands of teaching, administrative work, and service. Where was Todoist, when I was a grad student? I have talked about productivity apps with my TS 300 students, and students in my office and I keep on referring them to Todoist. It is important that I note that I am a Type A person and enjoy apps of this nature. Todoist keeps me organized.

What I like best about the Todoist is that I am able to manage projects with different deadlines, integrate the app with my Outlook, and look long-term at projects or deadlines. I also like the way in which I can prioritize or share projects. I am not using the priorities as much as a I did at the start; however, it is useful for me to track what I am doing and what is coming up for me. Did I mention that I also like the look and feel of the app? I’ve bought other productivity or list apps and used them for a day or a week, and most of them were not intuitive for me or aesthetically pleasing. Developers will smile here, as they think of the app experience. I need the app experience to work for me. For all of these reasons I am an evangelist for Todoist.

BlogHer Exercise: Letter to Younger Self

I attended an afternoon session at the Pathfinder event at #BlogHer 2011, ” My Blog as Life Changer.” One exercise was a letter to your younger self. (Now, this is a great book that I just read in Huntington Beach.) I did the exercise and this was my first stab. So many examples of passive voice, but this is unedited–my first draft. What a great exercise! I have three working topics. This letter refers to my work in higher education. I’ll post one of the other ones later this month.

Dear Janni:

You will be pleasantly surprised that you end up not only really enjoying teaching, but are pretty good at it. This teaching in the classroom will translate into your hands-on style of mentoring. Not all students will get it, so don’t be disappointed. And, not all of your colleagues will appreciate it, as for some of them their research agendas are more important. Don’t worry about what they think and continue to focus your energies on what you are good at in the classroom and during office hours.

Students need a fair advocate and at times some of them will bristle when they don’t get their way. Don’t be surprised. You are going to save your emails for a year after a class—do that. It will protect you and the student. And, always document any interesting situations for the same reason.

There are going to be hard times when you have to speak out to support a colleague or a student—don’t be scared to do so. You won’t lose your job over it. If anything, people will respect you for these efforts. There will be times when it will be hard to be in your 9th, 10th, 11th year of teaching full-time as a part-timer. You will get a full-time tenure track job in a city that you want to live in. So, don’t bother stressing about applying for jobs in places that you aren’t sure you would like to work at for whatever reason.

Also, no job is a sure thing—no matter what connections you have. When you are given special information about a job—don’t take it. It will backfire on you. And, if you do take it—note that the person who gave you information was a saboteur.  Move on with your chin up and don’t look back.

You are going to work with thousands of great, intelligent, caring students. You will become a mentor, friend, confident, and in some instances connector for many. Be prepared for office hours and to decompress afterwards, as they can be exhausting. You will find out things that will make you angry—so be prepared to send students to the appropriate offices for help. This really is part of your job description with the way you work.

You are going to use your dissertation research in different ways. Try to get chapters published, but please note that the entire process: research, writing, and networking will serve you well throughout your career. And, continue to go to meetings to network. These networks will prove invaluable and you will eventually have a leadership role in some of the Political Science associations and on campus. You will use your powers for good.

Don’t wait to get a smart phone, blog, or attend Tweet ups. You will expand your networking into the community that you call home.

Your research agenda will include all the things that you care about, so don’t leave Political Science. You will make Political Science work for you and you’ll be content.

2016 additions: You will find different opportunities that take you out of the classroom some. Do not be afraid. Take them. You can make a difference representing women on campus. And, when you are asked to think about a job in administration do not  pause. Say that you’re interested. You’ll make a good academic administrator. And, you’re going to meet Glenn Beck–hell doesn’t freeze, but believe his assistant when he calls.

Janni on the blaze_Beck

Fri Fun Facts: Women in #HigherED #IT

Today’s Friday Fun Fact post is dedicated to women. Women are a minority in higher education information technology workforce. Here is a great infographic from Educause.

educause gender higher ed IT

From the infographic you see that men comprise 2/3 of the higher education information technology workforce. The numbers look accurate based on my experience in higher education. I find that the highly technical work is often completed by men; while the teaching and learning with technology support staff are more likely to be women. There is definitely some interesting data here to think about related to specific areas in higher education.

Cyberbullying

I read Sarah Darer Littman’s Backlash. The book’s cover notes, “What happens online doesn’t always stay online…” The book is a mature read in the Young Adult Literature #YALit genre. I read the book in one sitting staying up later than I really wanted to, but the book was a compelling page turner. Unfortunately, there are numerous cases of cyberbullying that make the mainstream news, so we know that this story is too real for so many young people.

The book does a great job of sharing the painful lesson that Cyberbullying is not a victimless crime. I suggest that parents, teachers, and young people read the book and then have discussions about the content. I encourage you to read this book.

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Whine Weds

I’ve seen the #wineWeds and #whineWed tags on Twitter and both have made me smile. Although I do prefer the sarcastic #whineWeds tag. Lately, I have followed the #wellnessWeds tag on Twitter and other social networking sites. I am trying to spend any extra time thinking about the positive and surrounding myself with people who really bring me joy. Yes, I have read Marie Kondo’s books and I have decluttered lots in my house, and other parts of my life. There is something truly liberating for me to be able to protect my time.

Recently I was at a regional conference in my home discipline and I took special care to protect to my schedule, and outside of conference commitments I was very careful with any extra time that I had. I brought along some work and I needed to take care of it. I read reports, and graded in the sun, and kept up with my email. I also attended fewer obligatory receptions, and I am fine with that. I was in charge of my time. I did get some networking in, but it’s not the feverish networking of someone who is looking for work and trying to make all the connections. I’ve been there.

I am hearing from vendors or other partners about the need for a conference call and the one to three day warning for the meetings is not enough. The emails that note ASAP are not a priority for me and my time. The people who I work with regularly and have access to me and my time do not need to flag the message as important. It is often the vendor or someone who has not planned their time well, who uses that flag or note.

I need to balance my work and it is getting easier for me to offer a polite no and suggest the call or meeting for next week or the week after. So, on this #wellnessWeds I lift up my coffee and say, “Protecting your time, protects you.” It is perfectly acceptable to say, No. No, I am not available. No, I will not engage with you. No, I will not respond to your passive aggressive email with a passive aggressive response. No. But, always say yes to Tacos.

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Six Fun Facts

I am a pretty red extrovert, and I have taken special care in the last three years to be more mindful about my extroverted ways. I have learned to modulate my speech, and move my hands less, when engaging an introvert. It’s taken me years to work on this, but I think I have gotten better. I have a few fun facts to share. These are truisms for me, and might not hold water for you. 

1. Thinking about communication is work. 

2. You do not have to respond. 

3. Pause, and then reposed. (If you are going to do so). 

4. Use delay delivery with your email. It also gives you some time to go back and review

5. Enthusiasm can go a long way. 

6. A meaningful thank you or sorry is worth its price in rubies. 

That is all! Here are some screen caps from “Finding Dory.”