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Collegiality via Email: Suggestions for Students

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Last week I wrote about collegiality on campus and was really thinking about colleagues. Today I am thinking about students. Most of the original post applies; however, it is markedly different for students. I advise students and  I supervise students. But, I also assess student work and worth with graduate and undergraduate students in different capacities. I am in contact with lots of students and I had some interesting conversations with colleagues at #ISA2012 I know that email communication is a sore spot for lots of us.

I’ll list in no particular order some suggestions:

Never send an email that you have initial misgivings with or give you pause. Don’t send it. You might have a smartphone, but that doesn’t mean that you are making smart decisions. The tendency is to be less formal and send an incomplete sort of email.

Never send an email in anger or frustration concerning a mark. These situations really requires a face to face meeting. And, then you and the recipient have the record of your angry or frustrated email. Avoid sending an email that you might later feel sheepish about or regret.

Never send an email making statements that you wouldn’t say to someone’s face. We get brave  behind the screen or with the phone, so think before you send. Remember that your instructor or boss is not your peer and you should error on being more formal than informal.

What you should do if you feel you need to send an email: Send yourself the email and wait. Then, review the email. Practice smart computing and communicating.

Collegiality on Campus

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Today’s Friday Fun Facts is a reminder. A reminder for me and others that when you work on a college campus–all the other employees are your colleagues.
  • At times the environment we work in on a college campus is stressful. The students’ stress vibrates off their bodies during certain points in the term. It’s always wise to confer with colleagues about student needs.
  • When conferring with colleagues across campus, remember that you are on the same side or the same team. We are all working together on this microcosm. And, this microcosm is ultimately smaller than you think.
  • Never say something via email that you would not say to someone’s face. Likewise, never say something on a voice mail or via a phone call that you would not say to someone’s face. I remember this instance a few years ago when a colleague across campus raised her voice at me, when she had incomplete information. I finished the phone conversation and assumed that she was having a bad day. Later, though, I wondered if I should follow up with a memo. I did not–I let it go.
  • Remember that while this is the students’ campus–it is your workplace, so act accordingly. A campus might seem really “chill” and laid back, but it is still your where you work.
  • Get out of your department or silo and meet people across campus. Yes, get out of your comfort zone and network. It’s healthy and you’ll make new friends.
I look forward to you comments about this post.

Blogging Assignments: Yes, I’m Sold on Them

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For the last four to five years I have included a blogging assignment in my Women’s Studies or Political Science courses. During the last three years the blogging assignment is mandatory and I have found that most students find the assignment(s) liberating in that it offers them a place to combine analysis with a creative assignment. However, I find that it is good to offer some flexibility with the assignment. Last Summer students had an opportunity to blog, put together a zine or make an iMovie that responded to a series of course readings. Six to eight of them put together zines and more opted to blog. For the second year in a row–no one opted to complete the iMovie assignment. However, one person did vlogging for her assignment and I was pleased with her vlogs.

These creative assignments are coupled with class participation, and lots of writing–a major research paper. The students get ample opportunity to think and write. My expectations are that the series of blogs helps the student hone her/his analysis of the course readings and my comments, then, help them improve so that the final paper is not merely an extension, but the final product for their thoughtful analysis related to the course material. I will continue to offer them this opportunity to blog.

The blogging assignment also allows the student to become familiar with a blogging platform and I find that most students enjoy learning how to add different matter (photos, video clips and the like) to their posts. The students experience some pride of ownership with their particular blog and then they get to do that practical thing—add familiarity to said platform to their resume. That said, there is also a growing area of literature that is examining blogging as a genuine assignment in the classroom and the benefits of blogging. I do think that we will continue to see social media use in our classrooms and here I do not mean that student laughing or smiling into their hands, as they text one another. No, we will see more colleagues using social media platforms in the classroom assignments. How are you using Web 2.0 in your classroom?

Dear Professor: My Parents are Lost at Sea and I Need an Extension

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Today’s Fri Fun Facts is about keeping it real. I give lots of advice on the Fri Fun facts and today it’s about not crafting elaborate stories in order to get an extension on work. During the last two school years I am definitely seeing that the grandparents are safe and not dying at the high rates that they used to and this might be related to how clear my syllabus is about providing proof. And, the proof about a death in the family usually is from the service—the funeral home or church typically puts together a program for the service. This might seem like an onerous request, but I find that it has kept many grandparents safe! In all seriousness, I am giving some quick advice about due dates and managing your time. In case you’re wondering, I did get a student email about parents lost t at sea. I contacted tthe Coast Guard. The student was embellishing and did not get an extension.

1. Manage your time well. In my courses the paper assignments are included in the syllabus, so from day one the students know what the assignments are and when they are due.

2. If you’re in over your head, make an appointment or come to your instructor’s office hours. I’ll be honest, I do think that I am more likely to be more flexible when a student “owns” their education and sense of overwhelm and talks to me face to face and asks for an extension. I do not always give the extension, but I think I am more apt to weigh the request differently than a last minute email.

3. Rely on resources around campus. At UVIC the library has an assignment calculator and students can type in the due date and a schedule is calculated that helps students organize their time. Attend class, go to tutorial, office hours, and schedule the time to conduct research and writing time.

4. Re-read points 1-3. I cannot emphasize how much guidance you will get from your professor if you ask for it. There is a reason why I had 8 hours of office hours this last week and that there was a line up–I care and I’m here to help. The only way that you’ll get guidance from your professor is if you talk to her/him.

With this—I ask that you finish your term on a high note and organize your time before the final exams begin. Good luck!

Disclaimer: This post has nothing to do with any of my current courses or students. It is merely the time of year when a post of this nature is appropriate.

Advising: #AcAdv

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It’s just about that time of year when current students begin to think about their courses for the next year. The thoughts vary from what should I take to what do I want to take. But, for some of the students the backdrop is what can I take to help me more employable. Yes, cue sighs from educators who do not want students to focus solely on employment, but perhaps on the love of learning.

One of the things that I’d like to remind most academic advisor is when you were an undergrad surely you heard from your friends and family–that’s a great program to study and eventually get a job. Alternatively, you might have been like me and fielded odd looks or even condescending comments that  said, “What are you going to do with that?” (I have my BA in Women’s Studies and a minor in Political Science). I do think that many have always looked at a university degree as something that can open the door to a career.

What has heightened this is that more students are also feeling this way that their college education is really meant to help them find a career. This is the reality of higher education today and I’m not going to argue against this point of view. But, I will say that as an undergraduate advisor I am going to try to help each student in my office to the best of my ability. Some students want the practical advice about getting work experience or making sure that each class gets them closer to their next goal. Then, there are other students who treat their education differently and are trying to find their niche or area of interest. And, yet another group of students are convinced that they will work for the UN or become lawyers. I offer these generalizations as examples of some of the student population and know that this is not an exhaustive list of the various student demographics.

These last two weeks and most likely next two months will mean more career counseling and helping students plan out their next school year. I will continue to ask, “What do you want to do.” This simple question helps, scares, and starts important conversations.

Owning Your Education

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Today’s Friday Fun Facts is about taking control of your degree program by planning.

1. Verify the program requirements and make sure that you get as many of the prerequisites out of the way.

2. Re-read number one and then start working toward the electives in your degree program.

3. Visit the program or department’s academic advisor at least once per year.

4. Ask your instructors for advice, too. They might offer you an additional important opinion.

5. Speak to other students, but do not rely on them for the regulations or requirements, as they could be ahead of you and the regulations can change and your degree program might have experienced some changes. Always review the current requirements with an academic advisor.

6. Focus on taking classes that will round out your degree program.

7. Try to take some classes that you are genuinely interested in taking.

Enjoy your education. Own your education.

Email ~ Fri Fun Facts

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As an  Undergraduate Advisor I work closely with many students and add to this the students enrolled in my classes, graduate students, work study students, colleagues and friends and family. Like most academics I am swimming in email. The vast majority of the email is important–important to the sender and at times the recipient. From casual hallway conversations and over coffee, though, I hear a common lament: netiquette issues.

Today’s Fri Fun Facts is about Netiquette.

1. Treat emails with the same integrity that you wold treat an office hour visit or phone call. Use a salutation like Dear Prof/Dr/Mr/Ms, etc. This will vary for colleagues, friends, and family, but students should be in the habit of treating the email more formally.

2. Just because you have a smart phone it doesn’t mean that the email must be sent right now from your phone! If you have to get it out, email yourself and then review the email later on your other device. So many harried, incomplete emails are often sent via the phone, and your email query is important.

3. If the email is about a mark, be prepared for your professor to say: come see me in office hours. Important conversations requires a face to face meeting.

4. Never send an email when you’re mad. Never do it. Send it to yourself and sleep on it. Once you send an email it’s out there–it’s not necessarily private.

5. If you are sending your boss or your professor emails via your smart phone–note the spell checker function and avoid abbreviations. Treat the message like a regular email conversation.

Young Adult Lit in the College Classroom and Beyond

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I was looking forward to an article in the paper about Yong Adult (YALit) and was disappointed that it really didn’t offer anything new. I’ve been reading YALit for years, as  a matter of fact probably before it was given the moniker. I think it’s filled with theory, politics, messages, and more than just entertainment. It is literature.

Young Adult  (YA) Literature as a genre is not new; however, its popularity has sustained the weakening publishing market. The  YA genre has kept many a publisher in the black, as the genre has a wide crossover appeal. Frankly, we have witnessed the genre balloon during the last ten years. Many have thanked J.K. Rowling and her Harry Potter Series for this. I thank her for the great series and more. And, I look forward to her next project.

I never really stopped reading YA lit. I think I dove into the genre more so once my eldest daughter became interested in the genre. Here my interest was really two-fold: my love of reading and want to discuss literature with her. Win-win. However, as an educator I have to say that I have found YA lit useful in the classroom. The genre has politics, gender, class, race, sexuality, nation, democracy and more discussed within its pages. And, the students really enjoy re-reading a book with a different theoretical lens. I have also had a chance to meet new people online and in real life (IRL) and have had great conversations about YA lit.

In my Women’s Studies and Political Science courses, I have actually offered a paper option that required students to read pre-approved YA Lit books and discuss course concepts in the books. Depending on the class, these assignments have been popular. The best part for me is the assessment of the assignment and reading how a student has reassessed a much-loved book in a different fashion and has a different feel for the book.

I have also spoken at Political Science conferences and in my local community about YALit and politics. I am repeatedly energized by the positive reception by colleagues and youth. People are reading YALit and noting the messages, politics, feminisms, and more. My fascination with dystopic YALit is not unique and I have had animated discussions with middle school students and high schoolers about protagonists we like or the way in which Lord of the Flies is germinal to many a plot. Connecting over books never gets old.

How cool is that?

Parts of this post ran in Oct 2010 I was compelled to revisit it based on the article about YALit being a new thing.

Continuing the Conversation about Guilt: Academics on Academia

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I’ve enjoyed my conversations with Liana Silva. Her last post really touched me and troubled me. I was not frustrated with Liana, but with the truths she spoke about the ways in which academics allow the constant blurring of our work and personal lives. She made me look into the mirror and think about my work and the infamous to do lists that I keep. I spent all last week thinking about guilt. The guilty way I feel when I think about my day and the constant struggle to get all the tasks completed.

There is always a paper to write, assignments to grade, lectures to work on and other work. Then, add to that projects, publications, and service in the department, faculty and wider campus. The reality is that most academics do not work a 40 hour work week. No, we work easily work 50-60 and during the crunch periods more than this. And, this doesn’t include all the time responding to emails or thinking about the job. Alas, we do not get to bill by the fifteen minute increments!

Continue reading →

Sexism in Golf: Grass is Green

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I don’t usually read Golf Digest but this last issue included a few articles related to sexism within the golf world. The first article was “Woman Undercover” by Peter Finch. In this article, professional golfer, Kim Hall, played golf at five different courses assuming a different persona: the stay at home mom, the golf newbie, the pretty golf newbie, the jock, and the LPGA Tour player. She played the golf course according to her role and the anecdotal observations demonstrates that sexism is pervasive on the links. (Is that what they call it? I’ve never golfed before, so who knows.)

I’ve always thought of golf as a patrician sport. To me, golf is a sport that is mostly male and upper class, as it is expensive to play and it is where lots of men (and some women) do business. I read the article with particular interest, as it was suggested to me by the golfer in my household. I opened up the magazine with an open mind considering that he often refers to many a Men’s Health article to me for review.

When I read that the Hall “mom” character shared that she was a mom and was summarily ignored for the rest of the game, I was not too surprised. Western society often does this to mothers—they are boring and have nothing to add. I recall being a new mother and taking time off from my dissertation and seeing people’s eye glaze over, when I shared that I was a new mom. Hall was “just” a mom and the small talk did not take place—she was invisible. Not surprisingly the persona that fielded the most attention and deference was the pretty persona—including red lipstick and more alluring outfit. It was interesting to read how the people she was paired with would leave without her…they didn’t wait! Each of the characters she portrayed was treated with some dismissal though, until Hall played her true game, then the male golfers that she was paired with paid attention. They denied that they had tried to lose her by starting without her, but I think they had “misremembered.”

Hall had a good taste of the way in which she was immediately judged by men based on her dress and golf game. Again, this study was not scientific, but we can certainly draw something from it. I read each anecdotal experience with great interest. And, you would have to live on an island to not know that golf is not a sport that has lots of gender parity and diversity among the golfers. We can thank Babe for opening golf to more women, but that is a different post!

One of the next articles is a short one by Stina Sternberg “Avid Women Golfers Speak Out,” where some statistics are offered about the ways in which women golfers perceive the ways in which they are treated on the golf course. The questions vary from how strangers treat them, when they are paired for a game to how often they garner unsolicited golfing advice by men.

The March 2012 issue was certainly interesting, but I don’t see myself taking up golf anytime soon. But, to students who are thinking of going into business, government or the non-profit sector, lots of people golf, so you might want to take some lessons.